Doc Id*
| This is an internal string of numbers automatically generated to keep track of each file uploaded/processed, GUIDs that allows files to be tracked back to the computer that created. It identifies which documents printed before Bates numbers have been used (e.g., during review process before a production), and also allows in multiple productions (different Bates) where the produced document is the same (same Doc ID as a control number)
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Control Number
| Sequential numbers (inline) that can be automatically assigned during a batch upload in Lexbe eDiscovery Platform. It will print on the bottom-right of a page as an option during a Download Briefcase or Production. It will assign one sequential control number for the entire document, as oppose to the Bates Stamping that assigns sequence of numbers and letter at a page level.
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| Original Title | Original title of document uploaded in Lexbe eDiscovery Platform. |
| Description | It gives a brief details about the file. (e.g. Picture)-(editable field)
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Ext**
| Shows the current file format. (.PDF, .DOC, .PPT) |
| Original Ext ** | Shows the original file format. |
| Doc Category | It is a broader categorization of documents like HTML, Spreadsheet. It's determined at time of processing and refers to the original file before conversion. (from an eDiscovery processing job uploaded to Lexbe eDiscovery Platform) |
| Source FilePath | It refers to the Folder Path within Microsoft Outlook and keeping folders and sub-folders information. It is named after the original sender of all email data. (from an eDiscovery processing job uploaded to Lexbe eDiscovery Platform or self- service upload) |
| Pages | It refers to number pages shown in the document, so you can either open it from the Doc or Page View from the Document Viewer.
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| Words | It shows the number of words in the Search Index for that particular document. Please note that the 'Word' columns will not contain any data (all 0) until the case has been re-indexed. (excludes characters and noise words). The word count field reflects the joining of the extracted text from the native version of the document, and the text extracted from the PDF version, after OCR. This results in more accurate and best search results, than would have been obtained from indexing either version alone. The native text includes words that would not be printed (the imaging or PDF creation process is a 'virtual print').
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| Size | It shows the size of the document (e.g. 2.73 GB), and this will help you either open the file from the Page or Document View tab depending on your internet speed, time and coding. It will be under Bytes format when you export to Excel. |
| Doc Date | This is a control field. Users during the review can use this field to consolidate the dates for searching, filtering and eventually producing files. During the self upload or an eDiscovery job, our software will extract from the emails the ‘Date Sent’ value and automatically populate the Doc Date or Date field by default. This field is editable. |
| Master Date | This is a ready-only 'container' date which allows filtering email family together. MORE. For Native files: It is the 'Date Last Modified' or the 'Date Created' (if date last modified is not available). For Emails: It is the 'Date Sent'. This will date will also be propagated to all the attachments of their parent email. In other words, if you have an email that was sent at 1/1/2001 at 1PM, then the email and any of its attachments will have the same Master Date (1/1/2001 at 1PM). MORE
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| Date Sent | Lexbe eDiscovery Platform will extract and use the ‘Date Sent’ from the emails, unless the original was in blank in which case ‘Date Received’ will be listed.This field will be left blank for native files (e.g. Word, Excel documents) (from an eDiscovery processing job uploaded to Lexbe eDiscovery Platform)- (editable) |
| Date Received | Lexbe e-Discovery will extract and use the ‘Date Received’ from the emails to be displayed as a column, unless the original was in blank. (from an eDiscovery processing job uploaded to Lexbe eDiscovery Platform) -
(editable) |
| Date Created | It will show the date that is stored in the properties of the file, when it was first created. (from an eDiscovery processing job uploaded to Lexbe eDiscovery Platform) -(editable) |
| Date Last Modified | It shows the last time the file was modified or edited. (from an eDiscovery processing job uploaded to Lexbe eDiscovery Platform) (editable) |
| Folder | If documents are assigned to a specific folder in Lexbe eDiscovery Platform, this column will display the name of it. (editable) |
| Case Participant - Custodian | It will display the Case Participants linked to the file. (editable) |
| Review Status | It will display the icon  , if file has been reviewed by you. [Blank], Not Responsive, Responsive, Needs Further Review. (editable) |
| Key Document | It will display the icon  , if file is marked as a key document.
It indicates the most relevant documents to be produced (editable) |
| Notes | It will display the icon  , if the file has notes. You can drag your mouse directly to the icon to view the contents of each note. (editable) |
| Bates | It shows the labeling used in the files. (editable) |
| Responsive | It will display the icon  , if file has been marked responsive. (editable) |
| Attorney-Client Privilege | It shows which documents must be kept only between the attorney-client. () (editable) |
| Attorney Work Product | It shows which documents are under the Attorney Work Product in anticipation of litigation from discovery by opposing counsel. () (editable) |
| Confidential | It will display the icon , if file has been marked as confidential by the user(s) and print the text 'Confidential' on the lower right of a Bates stamp page once
your production or download is complete. (editable) |
Custom Designation
| It will also display the icon , if file has been marked with the Custom Designation tag by the user(s). The Custom Designation tag is equivalent to the 'Attorney Eyes Only', 'Confidential', 'Subject to Protective Order' or other special designation for confidential documents and it will print a message on the lower right of a Bates stamp page once your production or download is complete. This tag will pull the text entered in the Custom Designation fields and print it on the lower right of a Bates stamp page once your production or download is complete, but you must the code your documents using both tags ‘Confidential’ and ‘Custom Designation’ together. (editable) |
| Attorneys Eyes Only | Files that might be classified as national security information marked by the attorneys. () (editable) |
| Doc Source | Doc Sources are used to identify entire set of documents at the same time and also allow filtering. (editable) |
| From | It shows the sender’s name by pulling it from the original email. (editable) |
| To | It indicates the email was sent to another email address. (editable) |
| Cc | It also indicates if a copy of the email was sent to ‘Cc and Bcc’. (editable) |
| Bcc | Same as above. (editable) |
| Subject | It refers to the subject matter line of the email. (editable) |
| Doc Type | It refers to the type of document. (E.g. Email body, Email Attachment, Native etc). (editable)
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| Group | It is a classification/grouping of extensions using dtSearch. (E.g. Word Perfect, Excel, Unicode text, etc.) (from an eDiscovery processing job uploaded to Lexbe eDiscovery Platform) |
| Date Uploaded | It allows you to view the date the file was uploaded to the case. |
| IsEMailAttachment | The emails and their attachments are displayed together in Lexbe eDiscovery.
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| Placeholder | Display placeholder files and files not converted in Lexbe eDiscovery jobs. |
| IsDuplicate | Duplicates (Exclude Duplicates and Duplicates);email and loose native file deduplication. |
| Is Redacted | It will display redacted documents. MORE |
| Is Annotated | It will display annotated or highlighted documents. MORE |
