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PDF View

Viewing Entire Document

The 'PDF (multi-page) view' is located to the upper left of the Document Viewer. When you click on any link to the document in Lexbe eDiscovery Platform, such as from the 'Search', 'Browse' or 'Facts & Issues' pages, it allows you to view all the pages from an uploaded document in a PDF document format. For example, to view a document in the Browse module, click on the document link from the right side of the screen:

By clicking the document you wish to view, the entire document will be opened in a new window in PDF or TIFF format.



While the selected document is being downloaded, the following message will be displayed;

When opening a document, you are given the option of opening your document in 'document view' or 'page view'. Page view is much faster as only one page at a time is opened and you may only need to see a few pages. If you choose to open the PDF or TIFF view of the document clicking on 'Doc-multi-page' the entire document will be downloaded. It may take a few minutes, depending on your document size and your Internet speed. 
At any time the user can switch to Page View clicking on the button ' Switch to Page View (faster)'.

Viewing PDF documents

When viewing PDF documents,
Lexbe eDiscovery Platform makes use of the PDF file viewer installed on your computer and associated with the PDF file extension. When Reader or whatever viewer you use is installed it sets a preference on your computer to use it both the open a saved PDF/TIFF documents, but also to open PDFs within a browser. This last setting by default is to open PDFs within the browser window.

Showing Pages

To navigate through the pages of the PDF document, click the Next Page or Previous Page arrow.

Adobe Acrobat Reader
 
Within
Lexbe eDiscovery Platform, you work with documents in a fully functional version of Adobe Acrobat Reader. This functionality will pop up either at the bottom of right hand corner of screen or top left corner (depending on which browser you are using) and it includes:
1-Print: Print the document on you local printer.  
2-Save: Save this file into your local drive.
3-Navigating Pages: Go to the next page in the document.
4-Zoom Text Zoom page in and out of optimal reading size (at a level you can choose).
5-Multiple Pages: Fill the window with each page, you must scroll down to examine each one.
6-Single Page: It will show one page at a time.

To copy a text to your clipboard, you directly frame the area and just right-click on it.
NOTE: Other functionality of Acrobat Reader or Acrobat Professional are not supported, such as highlighting, saving notes, redaction, editing, etc.

If you need to add information to the document page opened, just click on the coded data fields features 'Discovery Tab', ' Notes Tab ' or 'Facts Tab' located in the upper right of the screen. 

Saving & Moving to the Next Document 

To either save or save and go the next document automatically please use the 'Save' button & 'Auto-Advance' check-box.


Displaying & Printing PDF version of Native Files


Native files, such as Excel spreadsheets, convert to PDF in Lexbe eDiscovery Platform as an automated process. How they print and display depends on the print settings in original document (e.g. Microsoft Office). For example, Excel spreadsheets are typically not formatted for printing so the PDF version (or TIFF if selected in a production) often will not be optimally formatted in a paginated display. (The same is true if you print an Excel spreadsheet.) Many firms now do not worry about this in general and deliver the Excel version of files for this purpose. If custom formatting of spreadsheets is needed, you can download the Excel version of spreadsheets and manually format for printing, make an PDF version, and re-upload to the case. This can also be done prior to initial upload of case data, but these changes will modify the file metadata and is not usually considered a best practice.