Email Attachments

This Technical Note will discuss various options to view Email bodies and attachments in relation.

General


When you get notified of a recent job completion from support@lexbe or after your self-upload PSTs and MSGs, please note that the emails processed can be filtered in
Lexbe eDiscovery Platform as follows:
>Attachments
>Duplicates (Exclude Duplicates and Duplicates):email and loose native file deduplication
>Placeholders

Email Attachments

The emails and their attachments are in order in Lexbe eDiscovery Platform. Email families are uploaded or processed as follows:
-The first document is the email body, while the subsequent documents will display the attachments.

How to Identify Attachments

From the Browse or Search pages you can use the following feature:

1-Select the field 'IsAttachment'. The result will display which document in the set are email attachments.


2-Apply filter to 'Exclude Attachments'. The result will bring only the original emails; however, you still will be able to check the Email Family Relationships by clicking on the title of a document and from the Document Viewer>Doc Tab review the section listing all the attachments related to the main file (paperclip icon for attachments).
 

Viewing Email Families in Lexbe eDiscovery Platform

The email attachments uploaded or processed along with the main messages extracted from MSGs are displayed as follows: 
>The email body and any attachments. When you click on the title of a document from the Browse or Search pages to open the Document Viewer, you will see under a section called 'Email Family' showing first the email body (envelope icon), and the subsequent documents will be the attachments (paper clip icon).
>From the Document Viewer, you can also click on the Original tab to open the native version of documents. When you choose to view the file under the 'Original' tab, it will give you the option to download the emails and open them with a specific application related to the file extension (e.g. Microsoft Outlook).

Bates Assignment as Part of Production Jobs

As part of Production creation, Bates numbering is applied to all Responsive Documents part of the Production job. This includes Privileged and Work-Product documents, even though they are withheld from the actual production.  When Bates numbering is applied, emails and their attachments are Bates numbered in order, with the attachments following the email body.  Privileged and Work-Product documents are grouped at the end, following Responsive, but non-Privileged/Work–Product documents.

Showing the Association of Email Messages and Their Attachments

Once Bates numbering has been applied as part of a Production, or for documents part of an incoming Production and load-file with Bates numbering applied, emails and attachments are Bates ordered.  To email and attachments in order, you can display in Browse, filter as needed, and sort by Bates number.  If helpful, you can display the File Extension, which will show MSG for email bodies, and IsAttachment, which will show a check-mark for email attachments.


What if Bates has not Been Applied

You can apply Control numbers. Control numbers will order email attachments after the email body for MSGs. It can be filtered and sorted with attachments to emails nested after the email, then filtered by Doc Type from the Browse page. The result will be an ordered list of email parents followed immediately by the attachment children. MORE