Manual Annotation

This section can be accessed from the Document Viewer>Doc Tab. Files can either be annotated directly in Lexbe eDiscovery Platform or you can upload documents already annotated to you cases. This version requires that you annotated your document locally on your computer using a local program, such as
Acrobat Pro or another desktop annotation tool.

NOTE: Please note that if annotated document version of the same file already exists, uploading a new annotated PDF will overwrite existing annotated documents. For more details please follow our instructions here.

Download a PDF Version to Annotate

>Open the Document Viewer of the Document to Annotate.  (Note there must be a PDF displaying in the 'Doc' tab)
>the PDF file to your local desktop.  (File download within the Doc tab)
>When complete, go to Browse page and under the Filters>Select Filters section filter on 'Original to Annotate or Highlight'
>Download all to Briefcase and then save to your desktop
>If not already in PDF format, convert to PDF using Acrobat Pro or another PDF utility or print driver.

>Annotate or highlight on local computer using Acrobat Pro version 8 or other PDF annotation tools.
>Upload the redacted file (s) to case in Lexbe eDiscovery PlatformThe redacted version must have the same number of pages as the unredacted file.

Upload Annotated Versions Of Files

>When done annotating, upload the new annotated version directly in the Document Viewer page, Doc tab>Redaction field
>To complete this action, click on the 'Upload' button for the applicable task and refresh the page
>Once the upload is completed the 'Annotated tab will display its version in the Document Viewer page, while you can still view the other version from the PageDoc and Original tabs.

Which Version Will Be In My Production?

Only the PDF versions NOT annotated/highlighted will be automatically included into the productions under the 'PDF', 'TIFF' and 'TEXT' sub-folders.

Annotation and Do Quality control

>Annotate or highlight the PDF file using a PDF editor with annotation capabilities (e.g., Acrobat Pro, Nitro Pro, Auto-Redact Plug-in for Acrobat, etc.), or other PDF annotation tools. With all tools, be sure to use annotation tools and not redaction tools, as drawing tools will not remove text layers.
>You should also make sure that your annotation tool has not removed the text layer as well as the image view of the redacted text. You can check this several ways, including copying out the text from 'Save As Text' option in Acrobat Reader'. You can also search for annotated text if your annotated copy has been OCRed (best practice is to save as an image with your PDF editor to remove all text possibilities).
>Make sure that the number of document pages are the same (annotate rather than remove pages, if needed).  To maintain Bates numbering consistency, only annotate PDFs with the same number of pages as the original PDFs can be uploaded.
>Make sure your redacted PDF is not corrupt, password protected, print restricted, extraction restricted, etc. (Check properties in file within local PDF viewer)
>We suggest that you name the annotated version with same original file name, except adding '-ANNOTATED' to end of the title (e.g. Enron 00012345-ANNOTATED).

Annotation In Lexbe eDiscovery Platform

You can also annotate/highlight files directly in Lexbe eDiscovery Platform by choosing the 'Open Annotation Editor' button. For more details please follow our instructions here.

If you have any questions, ideas or suggestions, please do not hesitate to contact us!