PDF Split/Remove

You have access to the Split PDFs from the top menu under 'Management>Manage Split PFDs. This page allows you to work with a large PDF that involve many individual documents that have not been individually broken out (unitized), specially if you want to reference pages in large documents. You can upload the entire PDF and then use the Lexbe eDiscovery Platform PDF splitter to break out smaller individual documents when needed.

This will create a new PDF document made up of only the new PDF pages you select, without affecting the original document. Remove Pages functionality enables you to remove specific pages from a PDF document and make a copy of it, showing only the pages you have selected. It will not split the document, but create a new one excluding certain pages. To use both functionalities the following steps should be taken, which are detailed below:
1) Open the document in the Document Viewer, open the 'Split Document/ Remove Pages' panel and add a Split/Remove Task.
2) Navigate from the top menu to the Split Documents module (Management>Split Documents/Remove Pages) and find the applicable split or removal task.
3) Click 'Add Task' and complete the split/removal.
4) After review, delete the original, remove pages or split documents as applicable.
5) Delete the split/removal task when done.

Please note that the new document split will follow the dynamic fields and tags from the original one.

Show Columns

On the lower left side of the page click on 'Columns' to select which columns you want to view in the main document window. Your choices are: Created By and Date/Time Created.


Steps to Split PDF Documents in Detail

1. Open PDF and Create Split Task. Open the PDF document you wish to split in the Document Viewer. (Note that this section is only visible for documents and not other document types).
On the lower right of the Doc tab is a pane entitled 'Split Document.' Open that and type in text instructions for how to split:


These can be as simple as the range, or more elaborate if necessary. This section is free form and can also contain information such as new file names, or which split document should be marked confidential, privileged, etc. When done click on 'Add Task.'

2. Open Split Documents Manager and Locate Split Task. Next close the Document Viewer and navigate to the Split Documents page (Management>Split PDFs).


There you will find a table of any unfinished split tasks.

There are six columns initially shown in this table.
>Check box. The first column is a check box that allows you to select the task for deletion when finished. (The task does not automatically delete, to allow you to review the split/removal before determining that the task is complete and should be deleted).
>Instructions. These are the same split instructions input for the Document Viewer.
>Document to Split or Remove Pages. Identifies and links to the document subject to the split.
>Split Documents. Identifies and links to the documents that have been split or pages removed. This column is initially empty as no split/remove pages has been completed yet.
>Split Link. Click this when ready to conduct a split/removal.
>Edit Link. This allows you to edit the instructions, and delete the original document or the split/remove pages documents.
There are also two additional columns that can be added from the left menu:
>Created by. Identify who created the split task and instructions.
>Date/Time Created. See when the tasks were created.

3. Complete the Split. To complete a split, click on the 'Split' link for the applicable split task. You will then see an instruction dialog box:

Complete the 'Split String' in the following format:
>Documents to be split should be separated by a comma.
>The page range should be separated with a hyphen(-).
>The Split Range '1-5, 6-10' would split a ten page PDF into two five page documents.
>You do not need to split out an entire document and can split out only a portion. E.g., 4-7 would create a new three page document from the middle of a ten page document.
>Split pages must be contiguous. You cannot create a new documents with pages 1-3 and 6, for example.
>The original document is not affected by the split.

4. Review the Split. Once you have completed the split you are returned to the Split PDF page. The tasks table will now show the newly split documents in the 'Split Documents' column:

You can open and review each of the newly split documents from the links. Each new document is named as the original, plus a sequential numeric identifier at the end. The 'edit' link here enables you to delete the original or the split documents.

You may wish to delete the original document if after review you determine that it is no longer needed after the split/removal. You may wish to delete the split documents if you wish to redo the split/removal on another basis. Click 'Update or Cancel' when done. The titles of the original and split documents can also be edited at this time to specifically identify the documents as appropriate.

5. Delete the Split when Done.

The split task is now complete. But the Split Task remains in the system until you delete it to assure that you are done. When ready, click the check box for the task and click 'Delete Selected Tasks' on the left menu.



Metadata, Notes and Facts in Split Documents


>Metadata. 'Split/Page Remove' documents will carry over all document metadata, such as document description, folder, if responsive, if privileged, etc. If any of this is incorrect in the split document it should be edited.
>Notes. All document notes are copied into each of the 'split/ remove page' documents. Extra notes should be deleted.
>Facts. Facts from the original document are not copied into the new documents. Any applicable facts should be manually copied before the original is deleted.

Steps to Remove Pages from PDF Documents in Detail

Open PDF and Create Remove Page Task. Similar action taken when splitting document. You open the PDF document you wish to remove pages from, in the Document Viewer.
On the lower right of the Doc tab is a pane entitled 'Split Document/Remove Pages.' Open that and type in text instructions for how to remove pages. These can also be as simple as the range, or more elaborate if necessary. This section is free form and can also contain information such as new file names, or which remove pages document should be marked confidential, privileged, etc. When done click on 'Add Task.'

2. Open Split Documents Manager and Locate Splits PDF Task. Next close the Document Viewer and navigate to the Split Documents page (Management>Split PDFs). There you will find a table of any unfinished split/remove tasks.

3. Complete the task. To complete this action, click on the 'Split' link for the applicable split task. You will then see an instruction dialog box.


4. Review the Removal. Once you have completed the split you are returned to the Split PDF page. The tasks table will now show the newly split documents in the 'Split Documents' column.

Work-flow Optimization

Lexbe's Split PDF functionality has been designed to recognize that marking and splitting may be done in batches, at different times, and by different people. So a reviewing attorney may quickly input split instructions during a review and a paralegal may open the PDF document he/she wish to split in the Document Viewer. On the lower right of the Doc tab is a field entitled 'Split Document.' Open that and type in text instructions in the document viewer as part of a review, and a paralegal may later complete all the split tasks as a batch.

If you are having difficulties opening or viewing documents, see Document-Viewer-Troubleshooting.

Splitting Images in PDF Files

We recommend that PDFs containing images are page 'letter' size document (8.5 x 11.00) to make the images and text clear visible at a page-level.

Corrupt PDFs

PDFs can be corrupt for a variety of reasons, such as:
-When generating PDFs through different Bates stamping programs
-Joining different PDFs into one, particularly scanned and non-scanned pages, etc.

If a file is corrupted, Lexbe eDiscovery Platform may create a placeholder but not always, which also means that the PDFs may not split or render properly. Someone with technical expertise may be able to re-sample, or extract pages, and get a non-corrupt PDF from a corrupt one.

PDFs Not Splitting (Failed to Split)

There may be a number of reasons for PDF files not split (e.g. PDF Scanned Image, Wrapped PDF, PDF-wrapped TIFF, PDFs Portfolios and file corruption). To further review the PDF files, please note that this might be part of a paid technical job service. For more details, please contact our Customer Support.

Another alternative is to split large or corrupted PDFs yourself offline, using third-party software including Acrobat Pro and Nitro. Here are the steps:
-Download corrupt or partially corrupt PDF to your local desktop
-Work with it in other programs, re-save and then re-upload it to Lexbe eDiscovery Platform. Sometimes a PDF can be opened and printed, even if it cannot be split. In those cases printing and re-scanning might be done.
This way you can also download corrupt or partially corrupt PDFs and may be able to deal with themselves if technically savvy, and save better versions.