Quality Control of Self Uploaded Tiff Production in LEP

A quality control check is recommended after self upload of documents in to LEP. This will double check that all documents have been successfully uploaded and contain correct information. All QC should be done after processing of the upload is complete.


Ensuring All Documents Uploaded


Once your upload is completed first check the doc count:


  1. On the top navigation bar scroll over ‘Case’ and select ‘Add Case Documents’


  1. Click on the title of the batch you have just uploaded and would like to QC, this brings up the browse screen showing all docs uploaded in that batch.

  1. On the left side options menu under the ‘Filters’ section click ‘Select Filters.’

  1. At the top of the page the ‘Total Documents’ counter will display the number of documents uploaded in this batch.

  1. Compare this number to the number of documents in the source for this upload batch. If the numbers match, all documents were uploaded.


How do I know how many docs were in my upload batch?


The easiest way is to check the number of rows in the .dat loadfile.


  1. Open the folder containing the original version of the production you are uploading

  2. Locate the .dat file

  1. Open this file in Excel

  2. The number of rows in the document (minus the title row, if present) is the number of documents in your production. This number should match the doc count in Lexbe.


Next, verify that the page count is correct:

  1. Within the upload batch, show the page count column by clicking ‘Show Fields’ on the left side tabs, checking the ‘Pages’ box in the pop up, and applying the change by clicking ‘Ok.’

  1. ‘Pages’ is now a visible column.

  1. Click on ‘Select All’ to select all the documents in the batch, and export a log to Excel.

  1. Open the Excel log, use the =SUM Excel formula to add the numbers in the ‘Pages’ column.

  2. Compare this number to the number of pages in the source for this upload batch.

How do I know how many pages were in my upload batch?

The number of .tiff files in the source upload folder can be counted by a simple search within the folder. Since TIFF files are page based this will be a page count for your upload.


  1. Open the source directory, being sure that you are in the top level folder that contains all .tif files uploaded and all subfolders containing .tif files (in the case of this example directory I need to double click to enter the folder titled “IMAGES” and search within that folder).


  1. Within the folder search for: “*.tif” without quotes.


  1. The results of this search will return a count of all .tif files in the directory, at the bottom of your window. This is the number that should match the page count in Lexbe (the page number we counted in Excel).


Checking Documents for Accuracy of Information


  1. On the top navigation bar scroll over ‘Case’ and select ‘Add Case Documents’


  1. Click on the title of the batch you have just uploaded and would like to QC, this brings up the browse screen showing all docs uploaded in that batch.

  1. Click on the title of the first document in the batch to open it in the doc viewer.


  1. Compare the source document under the 'Original' tab in the doc viewer to the converted document under the 'Pdf' tab, verifying that the document contents are identical and page counts are correct.


  1. Repeat steps 3 and 4 on a few random documents within the batch, and the final document in the batch.


  1. If all info matches the upload was a success.


Ensuring Search Index is Working


  1. On the top navigation bar scroll over ‘Case’ and select ‘Add Case Documents’


  1. Click on the title of the batch you have just uploaded and would like to QC, this brings up the browse screen showing all docs uploaded in that batch.

  1. Open a document in the batch.


  1. Copy a selection of text that is likely to be unique to that document.


  1. Navigate to the search page.


  1. Paste your text into the search bar and click search


  1. If the document the text was copied from appears in the search results the documents were indexed correctly.