Quality Control of Self Uploaded PDF Productions in LEP

A quality control check is recommended after self upload of documents in to LEP. This will double check that all documents have been successfully uploaded and contain correct information. All QC should be done after processing of the upload is complete.


Ensuring All Documents Uploaded

Once your upload is completed:


  1. On the top navigation bar scroll over ‘Case’ and select ‘Add Case Documents’


  1. Click on the title of the batch you have just uploaded and would like to QC, this brings up the browse screen showing all docs uploaded in that batch.

  1. On the left side options menu under the ‘Filters’ section click ‘Select Filters.’

  1. In the pop up options menu check the box for ‘Exclude Attachments’ leave all other options unchanged and click apply.

  1. At the top of the page the ‘Total Documents’ counter will display the number of documents uploaded in this batch.

  1. Compare this number to the number of documents in the source for this upload batch. If the numbers match, all documents were uploaded.


How do I know how many docs were in my upload batch?


The number of .pdf files in the source upload folder can be counted by a simple search within the folder.

  1. Open the source directory, being sure that you are in the top level folder that contains all .pdf files uploaded and all subfolders containing .pdf files (in the case of this example directory I need to double click to enter the folder titled “PDF” and search within that folder). This is the number that should match the doc count in Lexbe.

  1. Within the folder search for: “*.pdf” without quotes.

  1. The results of this search will return a count of all .pdf files in the directory, at the bottom of your window.



Checking Documents for Accuracy of Information


  1. On the top navigation bar scroll over ‘Case’ and select ‘Add Case Documents’


  1. Click on the title of the batch you have just uploaded and would like to QC, this brings up the browse screen showing all docs uploaded in that batch.

  1. Click on the title of the first document in the batch to open it in the doc viewer.


  1. Open this same file in the original source folder.


  1. Compare the source document to the one in the doc viewer, verifying that the document contents are identical.


  1. Repeat steps 3, 4, and 5 on a few random documents within the batch, and the final document in the batch.


  1. If all info matches the upload was a success.



Ensuring Search Index is Working


  1. On the top navigation bar scroll over ‘Case’ and select ‘Add Case Documents’


  1. Click on the title of the batch you have just uploaded and would like to QC, this brings up the browse screen showing all docs uploaded in that batch.

  1. Open a document in the batch.


  1. Copy a selection of text that is likely to be unique to that document.


  1. Navigate to the search page.


  1. Paste your text into the search bar and click search


  1. If the document the text was copied from appears in the search results the documents were indexed correctly.

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