Standard Metadata Processing & Load File Fields

This technical note details how as part of eDiscovery processing we extract (when available) and use the following information in our standard load file output for DAT (Concordance, Relativity, Allegro, iPro, iConnect) and DII (Summation).  We also can receive and map these fields in loadfile import/ingestions.

Field Name

Data Example

Field Description

BEGDOC

XYZ 00000178

Bates number of first page.

ENDDOC

XYZ 00000178

Bates number of last page.

BEGATT

XYZ 00000177

Bates number of first page of attachment range. Blank if no attachments.

ENDATT

XYZ 00000179

Bates number of last page of attachment range. Blank if no attachments.

PARENTID

XYZ 00000177

Bates number of first page of parent. Only populated for attachments.

ATTACHMENT

XYZ 00000178; XYZ 00000179

Semicolon separated list of Bates number of first page of each attachment.

RECORDTYPE

EMAIL

Possible values include EMAIL (Email body), EMAIL ATT (Attachment), EDoc (Native file)

DATESENT  

04/15/2012

Date email was sent in the the format MM/DD/YYYY using local time zone provided.  If no local time is provided, Universal Time (formerly GMT) is used.

TIMESENT

02:45:22 PM

Time email was sent in the the format HH:MM:SS XM using local time zone provided.  If no local time is provided, Universal Time (formerly GMT) is used.

DATERCVD

04/15/2012

Date email was sent in the the format MM/DD/YYYY using local time zone provided.  If no local time is provided, Universal Time (formerly GMT) is used.

TIMERCVD

02:45:22 PM

Time email was received in the the format HH:MM:SS XM using local time zone provided.  If no local time is provided, Universal Time (formerly GMT) is used.

MODIFYDATE

04/15/2012

Date Last Modified for native files in the the format MM/DD/YYYY using local time zone provided.  If no local time is provided, Universal Time (formerly GMT) is used.

MODIFYTIME

02:45:22 PM

Time native file was modified in the the format HH:MM:SS XM using local time zone provided.  If no local time is provided, Universal Time (formerly GMT) is used.

AUTHOR

Adam Brooks

Author for Native files. Sender for Emails.

TO

Raul Matinez (rmartinez@yahoo.com);

Semicolon separated list of Recipients for Email. The exact value depends on the multiple factors including the email client address book.This includes name, email address and/or Moniker.

CC

John Junior

Semicolon separated list of Carbon Copy Recipients for Email. The exact value depends on the multiple factors including the email client address book.This includes name, email address and/or Moniker.

BCC

Sarah Smith

Semicolon separated list of Blank Carbon Copy Recipients for  Email. The exact value depends on the multiple factors including the email client address book.This includes name, email address and/or Moniker.

SUBJECT

Meeting time changed

Subject of the email.

FILENAME

Proposed Retainer - clean copy

Filename without extension of native file.

FILEEXTENSION

.doc

File extension of native file.

VOLUME

PROD_IMG001

Fixed.

FILEPATH

\UNPROCESSED DOCS\Arbitration Search Jul2012\Files

Original relative file path of file as it was received. For PST files includes the folders inside the PST.

PSTNAME

sjt.pst

Filename of the PST file that this email body or email attachment was part of.

PAGES

20

Number of pages if file was converted to PDF or TIF.

LEXBEFIELID

005065-000001-000001

File identification used by Lexbe Processing.

ORIGINALSPATH

ORIGINALS/001/XYZ 00000177.xlsx

Relative file path of Native files.

TEXTPATH

TEXT\001\XYZ 00000177.TXT

Relative file path of Extracted / OCR text.

MD5

97054025255fb1a45e4bc 422aef54eb4

Incoming MD5 of Original (native) file

CUSTODIAN

Smith, John

Custodian associated with Original (native) file